12 Jun Is It Time to Upgrade? Kyocera Copier Rentals for Arizona Businesses at Mid-Year
A mid-year office equipment budget evaluation allows you to review your company’s technology expenses halfway through your fiscal year, assessing year-to-date spending against your annual budget to identify overages, calculate ROI, and adjust procurement plans. It’s the perfect time to determine if your budget can support equipment upgrades. Arizona Business Equipment makes it easier to budget for upgrades, whether planned or unplanned, with our copier rental services. If you need an office copier upgrade mid-year in Phoenix or Tucson, we will help you find the ideal product for your daily operations, size, workflows, and budget. Here is a look at some of the signs it’s time to upgrade to a more advanced, modern Kyocera copier.
Risk of Budget Overrun
If a mid-year budget review uncovers elevated printing and copier costs due to underestimation, changes in project scope, increase in business, or unexpected challenges, you are at risk of reduced profitability. You might consider upgrading to a more modern, efficient copier that can handle a higher work volume so that your workflow is more efficient and your staff more productive. Common causes of cost outrun are increasing page-volume penalties with your existing service contract, or unexpected repair or maintenance costs.
Mid-Year Contract Expiration
A major reason to consider switching out your current copier or multi-function system is if your current lease or contract is expiring. Some equipment rental or lease companies include a clause in the contract that if it isn’t renewed, it converts to a month-to-month contract, which can result in increased monthly payments or fees. A mid-year evaluation gives you the opportunity to assess your contract and see if it’s still meeting your needs, or if you’d save time and money switching to a new business equipment supplier.
Major Operational or Staffing Changes
Evaluating your budget can also identify business equipment shortfalls that are affecting your company’s efficiency and productivity. If you have undergone an unexpected expansion and made major operational or staffing changes, your equipment may not be able to keep up. For instance, if you secured a massive new project and hired multiple new staff members or have relocated your office, it’s the ideal time to consider upgrading outdated office equipment.
Security Risks
Another consequence of securing a new contract mid-year is that your new client may require very specific compliance protocols. This means your existing equipment might not conform with increased security requirements. If you identify security risks, fail a network security audit, or need to make compliance protocol upgrades, you should consider switching to equipment that utilizes the most advanced security and privacy solutions.
Call Arizona Business Equipment Today if You Recognize Any of These Signs
Arizona Business Equipment is a locally owned and operated, five-star business equipment company that offers Kyocera copier rentals in Phoenix, Tucson, and throughout Southern Arizona. We have a fully stocked warehouse and maintain a large inventory of copiers, printers, wide format printers, plotters, and multi-function systems that meet the unique needs of local Arizona businesses. To learn more about renting a Kyocera copier in Southern Arizona, call us at (520) 888-2679 or contact us online.