27 Oct What Is the Average Lifespan of an Office Printer?
The lifespan of your office printer depends on a few different factors. The performance and efficiency of any piece of office equipment can be shortened or enhanced by how well it is cared for. Proper care, maintenance, and use will ensure an office printer lasts longer. A printer that is rarely used will also last longer than one that gets heavy, everyday use. If you fail to maintain your printer, you may significantly shorten its lifespan. Let’s take a look at the factors that affect your office printer’s lifespan.
Care & Maintenance
Making sure your office printer gets the care and maintenance it needs can extend its lifespan and ensure it operates as efficiently as possible. Your printer vendor can give you tips on caring for your printer, or you can follow the advice of the instructional booklet it came with. You will want to schedule check-ups or tune-ups every three to four months to catch minor issues in their early stages. You should also clean the printer regularly, replace worn-out parts, and only use the paper and ink recommended by the manufacturer.
Volume & Usage
The frequency and volume of usage your printer gets will also affect its lifespan. So will how it is used. If employees regularly abuse the printer by causing paper jams, failing to use the right supplies and materials, or hitting and kicking it regularly, it will have a much shorter lifespan. Printing large projects regularly will also wear your printer out more quickly.
Quality of the Printer
A higher quality printer will typically last longer than a budget model. If you manage a high-volume office with many employees, it’s in your best interests to invest in a high-quality, durable printer that has a reputation for reliability, performance, and efficiency.
Environment
Many office managers don’t realize that the environment a printer is in can also affect its lifespan. Exposure to extreme temperatures, direct sunlight, moisture or humidity, and dust can wear out the printer components.
Extending the Lifespan of Your Printer
To give your printer the best chance of a long, healthy life and maintain the efficiency and productivity of your office, you should care for it as recommended by the manufacturer. If you run a busy, high-volume office, it might be in your best interests to lease a printer rather than buying one. When you lease a printer, your contract will include care and maintenance – and sometimes supplies, as well. You can also upgrade your printer if your needs change, or switch it out for a newer model when it is showing signs of wear and tear.
If you’re ready to consider leasing an office printer in Southern Arizona, talk to our experts at Arizona Business Equipment. We offer flexible printer and copier leases and affordable financing options, as well as preventative maintenance plans, managed printing solutions, on-site urgent service, and general printer and copier supplies. Contact us today to learn more.