17 Mar Are Printed Documents Safer Than Digital?
In our digital age, printed documents are a thing of the past – or are they? With digital security becoming a major hot topic in the technological industry, some business owners are turning to good old paper to keep their information secure. Read on to find out whether or not printed documents are safer for your sensitive information than digital copies.
Pros and Cons of Digital
On the plus side, digital documents are extremely easy to copy, disseminate, and access. For companies with a remote workforce spread out across the country, digital documents are the most efficient way to deliver relevant information. In addition, digital documents make for easy storage. A flash drive is bound to take up less space than stacks and stacks of printed documents.
However, accessibility is a double-edged sword. While digital documents can be sent to co-workers more easily, they can also be subject to online hackers and scammers. For example, sending sensitive information via email, such as bank statements or tax returns, is not recommended.
Pros and Cons of Paper
Paper documents require more space to store, use up more resources, and must be mailed or scanned in order to disseminate. However, there are certain advantages to using them. For instance, it’s simpler to make notes on a physical piece of paper than it is on a laptop. It’s also easier to pass a printed memo around a table. By contrast, a digital document would need to be emailed to everyone, and they would have to waste time finding a device to view it on. In addition, any document that needs to be notarized would need to be printed.
The Final Word
For certain circumstances, paper is the safer option. Sensitive information should only be kept in digital format if they are properly encrypted and backed up. Digital documents are great for other purposes, such as writing memos and working on projects.
Contact Arizona Business Equipment Today
When you need to rely on printed documents, trust our printers at Arizona Business Equipment. We offer a wide range of advanced printers and office equipment to streamline your operations and make productivity soar. Contact us today to learn more.