27 Jan Tips for Saving Money Using Your Office Printer This Year
Having a multifunctional printer is a valuable asset for any office, but something that is often ignored is the expense beyond the initial investment, such as supplies and maintenance. If you are questioning how to save money with your office printer, keep reading for some tips.
Set Guidelines
Many companies have guidelines on printer usage, such as not printing personal documents, but how employees print is often overlooked. Setting guidelines on the way your office prints can save you money in the long run and help your printer last longer. Some guidelines to consider are using double-sided printing when possible, avoiding color printing, or printing only the pages needed rather than an entire document. If you have more than one printer, designate one for high-volume printing. This way there is only one machine needing more frequent servicing, rather than servicing all of your printers.
Go Digital
There are times when documents do not require printing. If documents need to be sent to multiple team members, using a program such as Slack or Microsoft Teams can be quicker and more convenient. This will help you save on the cost of supplies, such as paper, toner, and ink. Going digital also decreases the stress put on your printer, meaning less maintenance costs.
Service Contracts
Investing in a service contract for your office printer can save you valuable time. With an Arizona Business Equipment service contract, we offer factory trained professionals who provide preventative maintenance, which can help reduce the number of paper jams you experience, prevent toner from running out unexpectedly, and improve printing quality. We also provide on-site urgent service for printer emergencies.
Arizona Business Equipment is a full-service copier and office equipment dealership in Tucson, AZ. For all your business equipment needs, call us at (520) 888-2679.