Rent or Buy Your Printers? Here’s How to Decide

Rent or Buy Your Printers? Here’s How to Decide

Printers are an indispensable tool for any modern business, giving you the ability to print, fax, copy, and scan important documents. These essential machines can be costly for your business to maintain, and you may be considering whether the initial investment is worth it, as opposed to an ongoing printer lease. Here’s how to decide whether you should rent or buy printers for your business. 

Leasing 

Pros: 

Modern Technology: Contracts typically let you upgrade your machine as newer models become available, ensuring that your business has access to the most cutting-edge technology available. This can be especially helpful for businesses that use plotter printers or wide format printers, which are often upgraded very quickly. 

Lower Maintenance Costs: With a printer lease, you only pay for the maintenance you actually require. This includes inspections and repairs for plotter printers, wide format printers, and standard printers. 

Cons: 

Higher Overall Cost: When you lease a printer, you’ll usually wind up paying more money down the road. 

Buying Upfront

Pros: 

Hassle Free: Buying a printer is often a simpler process. Leasing can require tedious paperwork that can take up valuable time. 

Maintenance Autonomy: The terms of your lease will dictate the specifications and scheduling of your printer’s maintenance. When you buy your own printer, you can set your own maintenance schedule. 

Cons: 

High Initial Cost: It’s much more expensive to buy a printer upfront than it is to pay lease installments, especially in the short term. Depending on which type of printer you need, you may be paying a high purchase cost. 

The Bottom Line

Consider your capital and the needs of your business before choosing whether to buy or lease your printer. If you are just starting out, it may be more beneficial to invest your resources into the promotion of your brand rather than to purchase a printer, while more established businesses may benefit from buying a machine upfront. 

Contact Arizona Business Equipment

You can rely on Arizona Business Equipment in Tucson, AZ, for all of your office supply needs. For more information on our professional services or to inquire about our leasing program, call (520) 888-2679 or send us a message here.