09 Aug 4 Ways Medical Practices Can Reduce Printing Costs
When it comes to your healthcare practice, the health of your patients comes first – but in order to provide a high level of care, you also need to keep your facility’s resources and financial health in mind. While there are certain costs that can’t be avoided, there are ways you can cut your costs – and printing is one of them. Medical facilities often have to print a large number of documents, which can get very expensive over time. Here are a few tips from Arizona Business Equipment to help your medical practice reduce its printing costs.
- Educate Your Staff on Proper Printing Procedures
Your staff probably doesn’t think about the cost of printing. After all, they don’t see the monthly expenses. However, many employees may be printing documents unnecessarily, which can artificially inflate your costs. Encourage your employees to think before they print and consider whether a document needs to be printed at all. Trying out simple guidelines, such as printing double-sided, using draft mode for less important documents, and only printing the necessary pages, can significantly cut down on your paper, ink, and toner usage. Regularly reminding your staff of these practices can help your facility make more cost-effective decisions.
- Monitor Your Printing Activity
Did you know you can track the printing activity in your medical practice? While you don’t need to do so forever, it can help you get a gauge of when things are being printed, how often, and in what quantity. You can use print management software to gather data on printing patterns and pinpoint departments or individuals with excessive printing habits. With this data, you can address specific issues, provide targeted training, and set print quotas to control excessive use.
- Move Print to the Cloud
Standard printer servers can be expensive for you to manage and maintain. If possible, you may be able to move your print operations to the cloud. Cloud printing solutions eliminate the need for dedicated print servers, streamline the management of print drivers, and ensure that the latest updates are always applied. Even if you cannot use the cloud for certain medical documents, you may be able to make use of it for other tasks.
- Try Secure Pull Printing
Secure pull printing is a tool that can help you protect the security of sensitive information and reduce wasted print jobs. In a medical practice, where patient confidentiality is essential, this method ensures that sensitive documents are only accessed by authorized personnel. Employees send their print jobs to a shared queue and must authenticate themselves at the printer to release the document. This minimizes the risk of documents being left unattended and prevents unnecessary print jobs, which can also ultimately save you paper and ink.
Contact Arizona Business Equipment to Learn More About Our Printer Services
At Arizona Business Equipment, we want to help your medical practice reduce printing costs while providing the best care possible for your patients. Our printer leasing programs can help you get the latest in printing technology while reserving valuable resources for other aspects of your business. Contact us today to learn more!