09 May Copiers or Scanners: Which Is Right for Your Office?
Both copiers and scanners can increase office productivity and convenience. However, not all businesses need both pieces of office equipment. If you’re considering a scanner or copier lease in Tucson, AZ, our friendly team of office equipment experts at Arizona Business Equipment can help you determine which one is right for your office. Here is a look at some of the factors we’ll have you consider.
Number of Employees and Volume of Work
If you have a small office and a low work volume, you may not need to invest in expensive or heavy-duty office equipment. You may be able to get by with a small, inexpensive copy machine or a multifunction or all-in-one printer and scanner combination. If your office is large and busy, multiple people may need to use your equipment at one time. If that is the case, your office will be more efficient if you lease a high-volume printer that also has copying and scanning functionality.
Office Workflow and Needs
Another important factor to consider is your office workflow. What tasks do employees complete on a daily basis? Do you have a lot of documents that need to be digitized regularly? If not, a copier is a cost-effective piece of office equipment that can likely handle your needs. If you regularly use features like scan to email, scan to cloud, PDF creation, or document digital storage and sharing, you should rent a scanner.
Functionality of Each Piece of Equipment
Some pieces of office equipment are multifunctional. If you lease a multifunction printer/copier/scanner for your office, you won’t need to choose between copying and scanning functions. You will have one heavy-duty, high-powered piece of equipment that does it all. If you’re running a large office with high work volume, a printer/scanner/copier rental is the most cost-effective and efficient option for your office.
Speed and Quality of Document Production
Next, consider the speed and quality with which you want to produce or duplicate documents. If you need to regularly make copies of large volumes of paperwork, scanning a document and then printing the number of copies you need will not produce high-quality images. If you only occasionally need to duplicate documents, that method will work fine. For the most efficient and highest quality document duplication, invest in a copy machine or printer/copier/scanner combination.
Office Equipment Budget
Finally, consider your office equipment budget. If you have it in your budget to lease a multifunction or all-in-one piece of office equipment, you should do it. Multifunction equipment can handle large-volume printing, scanning, and copying jobs with ease. Renting office equipment means that you won’t need to make an upfront investment, and you can see how well the equipment works for you without a huge commitment. You will also have access to expert maintenance, repairs, and troubleshooting.
If you need help finding the perfect printer, scanner, or copy machine in Tucson, AZ, or want to learn more about leasing all-in-one office equipment, contact us at Arizona Business Equipment. Call us at (520) 888-2679 or contact us online to get started.