23 Sep Answering Questions About Office Copiers
Most businesses say that their copier is the heart of production in their busy office, allowing them to get work done faster and more efficiently, while also performing other functions like emailing documents, scanning, and faxing. Here are answers to some of the most frequently asked questions about office copiers.
What Are the Most Important Features of an Office Copier?
- Collating, stapling, hole-punching – these are basic office copier functions, but without them it’s much harder to complete large projects
- Scanning – the ability to scan documents using your office copier can dramatically improve office efficiency by allowing you to quickly and easily share documents inside and outside your organization, file documents electronically on a shared drive, and preserve document storage.
- Printing – another very basic function, but one that can be easily adapted to the size and scope of your business.
- Faxing and emailing – the ability to fax and email from your copier can streamline processes and save time.
- Paper handling – an advanced office copier can handle large paper sizes, print hundreds or thousands of pages per minute, copy or scan large stacks of documents, and quickly collate, staple, hole punch or bind large stacks of documents.
Office Copier Maintenance You Should Take Care of Yourself
Certain office copier maintenance should be routinely done in-house to reduce wear and tear on the copier, ensure it’s operating at peak performance, and reduce maintenance issues. This includes:
- Cleaning the glass and trays
- Cleaning the printer drum
- Emptying the waste toner reservoir and hole punching tray as needed
- Replacing paper, toner, and staples
- Performing system updates as needed
- Clearing paper jams as they happen
When Should You Contact Your Office Copier Repair Company?
Some office copier repair and maintenance functions must be performed by a professional. These include:
- Reviewing and resolving on-screen error messages
- Clearing complex paper jams
- Fully cleaning the machine
- Preventative maintenance
- The “call for service” indicator light is on
- Features have stopped working
- The copier is no longer functioning efficiently
At Arizona Business Equipment, we offer efficient, affordable office copier rentals for businesses of any size. If you’re ready to upgrade your office copier and increase efficiency in your office, call our friendly team at (520) 888-2679 or contact us online to learn more.