08 Mar Is Your Accounting Firm Ready for Tax Season?
Tax season is rapidly approaching, and your accounting firm will likely get a rush of new business beginning in mid to late February. Whether you serve individuals or businesses, it’s important to make sure your firm is ready for an influx in customers and inquiries. The best way to prepare is to take a full inventory of your supplies, equipment, and the appearance of your office. Here are our tips for getting your accounting office ready for tax season.
Stocking Up on Supplies
First, you should make sure you have all of the necessary office supplies on hand so that you won’t have to worry about running out of something when you’re in the middle of helping a client. Go through the office with your office manager and evaluate your supply of printer and copier toner, printer ink, printer and copier paper, notebooks, pens and pencils, file folders, labels, white-out, and any other supplies you use on a daily basis. Everyone should have an ample supply of the products they use to open new client files and provide client services.
Servicing Office Equipment
Next, you want to be sure that all of your office equipment is operating at peak efficiency. You don’t want your computer to experience an error or your copier to stop working right at the height of the tax season rush. Call your copier and printer repair company and schedule preventive maintenance or a check-up for all of your office equipment. This will also allow you to get the equipment serviced and repaired so that it is in perfect working order before the busy season starts.
Cleaning and Organizing
If you expect to get a rush of new clients at the start of tax season, you want to make a good impression on them. Set aside some time to do a deep cleaning of your office so that clients walk into a clean, organized area. You should also organize your office supplies and do a quick inventory so you know what you need to order.
Considering Equipment Upgrades
If you expect your office to be much busier than usual, you might consider making some equipment upgrades. Upgrading your printer, copier, or scanner will make it easier for your employees to work efficiently and maintain productivity without worrying about breakdowns. You should also consider buying or leasing more equipment if all employees are sharing the same equipment. When employees have to share the same copier or scanner, a backlog will occur and you won’t be able to provide efficient, top-notch service to each client who walks in. Upgrading your equipment is an investment in the future success of your firm, and can let you help more clients each day and increase client satisfaction.
If you’re interested in upgrading your office equipment to prepare for tax season in Tucson, AZ, contact us today at Arizona Business Equipment. We specialize in printers, scanners, copiers, and wide format and plotter leases in Southern Arizona for accounting firms of all sizes. Contact us today to learn more.