27 Feb Streamlining Document Handling at Your Arizona Law Office with a Scanner and Copier Lease
If your law office equipment is out of date or inefficient, your firm’s productivity will suffer. Upgrading your equipment by leasing an office printer, scanner, and copier can cut costs and allow you to take advantage of advanced features like OCR, automated workflows, and enhanced security measures. At Arizona Business Equipment, we have a long history of helping Arizona law firms streamline document handling through affordable printer, scanner, and copier leases in Tucson, AZ and the surrounding areas. Here is a closer look at why you should consider leasing your office equipment.
Greater Cost Control and Budgeting
Office equipment leases offer predictable monthly payments. You can avoid the risk of making a large upfront payment for a new copier, scanner, or printer. Our team will work with you to explore equipment that offers the range of services and features you need to improve law firm efficiency while also staying within your monthly budget. A lease can free up money each month for other improvements, like a more robust document management software that seamlessly integrates with your new office equipment.
Improved Efficiency
When you purchase office equipment outright, you’re chained to it for its lifespan. Even if it becomes outdated or inefficient, you may hesitate to upgrade to a newer model due to the high upfront cost. However, leasing office equipment allows you to upgrade your equipment at the end of each lease period. If you have discovered that newer technology can improve office efficiency, you can try it risk-free. Our experts will help you find a multi-function system that helps your staff work faster and automate key workflows to save even more time. Our modern equipment includes features like:
- Printing, copying, scanning, and faxing all in one machine
- High-speed machines that can handle high-volume output
- Optical character recognition technology that can convert scanned documents into searchable, editable text
- Automatic document routing so that scanned documents can be placed in the right folders, triggering other automated workflows
Enhanced Security
In addition to the access control offered by unique user IDs and passwords, multi-function equipment also allows you to remain compliant with changing industry security protocols. Sensitive documents require user authentication to print and/or access, and information is encrypted during storage and transfer to protect confidential information. You can also set workflow-specific controls that dictate which employees or users can view, edit, and share specific files. Plus, the equipment software will log and track all activity to maintain chain of custody and improve accountability.
Call Now to Get a Quote for Law Firm Office Equipment Leasing
Arizona Business Equipment is the go-to office equipment supplier for Arizona law firms. We can help you find the right copier, printer, and scanner for your budget, workflow, and office volume. Upgrading to new equipment allows you to streamline your office’s document handling processes, improve security, and save money. To learn more about scanner, copier, and printer leases in Southern Arizona, call us at (520) 888-2679 or contact us online.