23 Jan What to Look for in an Office Printer in 2026
If your printer lease is up in 2026, you have the opportunity to upgrade to a more modern, efficient, and cost-effective printer. Arizona Business Equipment is a local office equipment company in Tucson, AZ, and we can help you find the best printer for your industry, office workflow, and budget. Here are some of the most important things you should look for in an office printer in 2026.
Modern, High-Tech Features
If your company relies heavily on your printer and you use it every day, you should prioritize modern, high-tech features. Crucial ones to look for include:
- Automated tasks, like automated supply ordering, diagnostics and troubleshooting, and usage analysis. These features can save you downtime, improve productivity, and help you save money.
- Integration with cloud storage systems or software and mobile workspaces. This is ideal for increased collaboration, remote printing abilities, easy document sharing, and hybrid workspaces.
- Eco-friendly features like reduced energy consumption and the use of sustainable ink and supplies that will save you money and make your office greener.
Speed and Efficiency Upgrades
Your new printer should be faster and more efficient than older models. Compare the pages per minute for any model you consider to see how quickly each one can print and scan. For high-volume offices, this can make a big difference in productivity as well as employee satisfaction.
Enhanced Security Options
With increased risk of cyber-attacks and data breaches, it’s important to have a printer that is secure. Look for security protocols like data encryption, user authentication, secure release, and data overwrite to protect your company.
Tailored Settings and Workflows
If multiple departments share a printer, you’ll benefit from a device that has a dedicated workflow hub. This allows you to integrate scanning, document management, and finishing options like stapling and folding, so that each project is completed faster. You can also set up workflows for specific recurring projects so that one department doesn’t end up tying up the printer all day.
Improved Print Quality
Certain industries need a printer that offers high-quality output. Look at each model’s DPI or resolution and choose a laser printer for text and an inkjet printer for color printing.
Multi-Function Printers
Rather than purchase a separate printer, scanner, and copier, choose a multi-function device that does it all so that you can save time.
Total Cost of Ownership
Finally, consider the total cost of ownership of each model. Compare a printer lease vs printer rental vs printer ownership, and factor in upfront cost, the cost of printer inks and supplies, upkeep and maintenance, and the longevity of the equipment.
Work with a Local Office Equipment Supply Company
The best way to make sure you’re getting a printer that will work for your office is to consult with a local office equipment supply company. At Arizona Business Equipment, we understand the unique needs of our customers. We are a full-service, five-star office equipment supplier and copier and printer repair company. We offer flexible, competitive lease agreements for inkjet and laser printers, color printers, wide format printers and plotters, scanners, and multi-function systems. To learn more about finding the right office printer in Southern Arizona, call us at (520) 888-2679 or contact us online.