13 Jun Questions to Ask a Local Printer Dealer Before You Sign a Lease
Leasing a printer or copy machine can save your company money and allow you to take advantage of new technology without committing to a high upfront cost. However, before you sign a printer or copier lease, you should review the equipment and rental terms carefully. Being an informed consumer can help you avoid surprises, save money, and mitigate your risk when talking with a local printer dealer.
At Arizona Business Equipment, we make sure that our copier and printer leases are straightforward and transparent. We’re also happy to help you compare your options, and we’ll answer all of your questions before you sign anything. Here are some of the key questions you should ask before committing to a printer or copier rental in southern Arizona.
What Is the Total Monthly Cost Breakdown?
Some rental companies aren’t upfront about the total monthly cost of renting their equipment. They may try to slip hidden fees by you, or charge extra for things like tech support, integration tools, software upgrades, and more. It’s important that you fully understand the details of your monthly bill so that you can make an informed decision. Ask for a detailed, itemized breakdown of all monthly costs, including the monthly lease payment, service, supplies, installation fees, maintenance and repairs, and interest.
Is There an Early Termination Fee?
Your company’s needs may change before your annual lease is up. However, some companies charge you if you want to terminate the lease early, even if you’re doing so because you want to upgrade to a newer model from the same company. Make sure you know if there are penalties for ending the lease early, return fees for returning the equipment, or annual price increases should you keep the equipment for another year.
What Service and Repair Options Do You Offer?
All office equipment eventually breaks down. Most rental companies offer preventive maintenance, diagnostics, service, and repair. However, some may charge extra for these services. Find out how often maintenance is offered, what maintenance and service contracts cover, what the service response time is, and what the hours of operation are for their tech support and repair team.
Is This the Best Equipment for My Needs and Budget?
Another important question to ask is whether the equipment you’re considering is really the best choice for your specific needs and budget. For instance, if you run a small office with a low printing volume, you may not need an expensive, top-of-the-line color printer. If you are upfront about your budget and needs, the company you are working with should be willing to find copier and printer rental solutions that align with your priorities.
Get Answers to All of Your Printer and Copier Rental Questions
At Arizona Business Equipment, we want to make sure you have the answers to all of your printer and copier rental questions. Our friendly, knowledgeable team is happy to give you the answers you need and help you find the right equipment and lease terms for your budget and workflow. To learn more about renting office equipment in southern Arizona, call us at (520) 888-2679 or contact us online.