22 Sep Tips for Reducing Your Office’s Printing Costs
When it comes to office operations, you want to keep your overhead costs as low as possible. One of the major factors that can affect your operating costs is printing. While this is usually essential, it can definitely eat away at your budget. Our printing experts at Arizona Business Equipment are here to share their top tips for reducing your office’s printing costs and maximizing your productivity at the same time. Even better? All of these are free to implement.
Only Print When Necessary
The cost of paper and ink for printing can quickly add up, leaving you with a huge and often unnecessary expense. The culprit could be overprinting, and the solution is to audit your office’s printing practices to see where you could cut print jobs. Are your employees printing every memo and document? If they are, are they only using one side of the paper and printing in full color? You’ll probably find that you’re printing much more often than you actually need to.
With so many people having access to tablets and computers, it’s likely that you can use digital versions of many important office materials. This tip is especially helpful for meetings and presentations, where it’s common to print far too many copies of a hand-out that just ends up on the floor or in the trash.
Use Both Sides of the Paper
Paper has two sides, and when you print on both, you’re essentially doubling the amount of sheets you have. Likewise, only printing on one side of your paper cuts the number of available sheets in half. A package of 100 sheets could be used to print 200 pages worth of information when both sides are utilized. While some professional presentations and other important documents may need one side only, we suggest printing on both sides as often as possible to save money on your paper costs.
Only Use a Communal Printer
Does everyone at your office have a printer? While it may be necessary for managers to have their own, it’s unlikely that every employee actually needs their own desktop printer – and it could be costing you. In addition to having to pay for each individual printer, you’re also paying for all of the maintenance and supplies that come with it. Plus, these printers are unsupervised, and your employees could be printing excessive amounts of material and wasting your office resources. Even reducing the number of printers in your office by one or two could have a major positive impact on your bottom line.
Contact Arizona Business Equipment Today!
If you’re looking to reduce your Tucson office’s printing costs, a printer leasing contract from Arizona Business Equipment is a great place to start. You don’t have to invest a large chunk of your resources in a cutting-edge printer up front. Let us provide you with the latest model and all of the maintenance that goes with it. Get in touch with us today to discover more about our printer leasing program!